As you plan to host an event to commemorate a special circumstance, it is important that you carefully consider the organization and management of your budget to ensure the success of your event. Regardless of financial limitations, you should be able to fully utilize your budget by employing the following tips:
In scheduling a day to hold your event, choose a weekday instead of a weekend. Most rental locations and halls are more expensive over the weekend.
In the same way, the time of day that your event will be scheduled for has implications on the budget. Schedule your event for the ‘non-peak’ hours of the banquet hall, where the peak hours represent times when the most guests visit the hall. If you are planning for an event in advance, you are in a better position to bargain on the cost of renting a location.
Once you have a location, use creative ways to deck the hall. Pick cheaper flowers that will still work to beautify the hall, distributing them well across the room to create the mood that you have in mind.
Offer the best menu that you can to your guests from an affordable caterer. If there is a place that you enjoy eating, ask if they offer catering. Use ingredients that are available locally, and avoid foods that you would have to import. Serve a respectable 5-course banquet without fussing over too many different types of food, and ensure that the food you serve will appease the tastes and appetites of your invitees.